11. Operations & Maintenance - Chemical Purchasing Policy

Establish and implement a chemical purchasing policy

Rationale: A chemical purchasing policy can ensure that materials brought into the building will conform to standards that preserve high Indoor Air Quality (IAQ), contributing to enhanced respiratory and mental health.

For the most accurate strategy and documentation requirements, please refer to the digital scorecard made available on the Fitwel Platform.

Requirements

Below guidance will appear for projects with a single building:

Demonstrate compliance with the below:

Below guidance will appear for projects with multiple buildings:

Demonstrate compliance with the below for each building pursuing this strategy:

Chemical Purchasing Policy (Full Credit):

Demonstrate compliance with all of the following requirements:

Multi-Tenant Retail

1. Establish and implement a chemical purchasing policy that is at a minimum as rigorous as the Fitwel Chemical Purchasing Policy.

The Fitwel Chemical Purchasing Policy can be found here. 

2. Ensure the policy applies to all chemical products and materials used and purchased within the building by the building owner or management.
3. Ensure that all chemical products and materials procured and used within the building meet the product standards requirements of Section 2 of the Chemical Purchasing Policy.
4. Implement an inventory and purchasing plan for all chemical products and materials that meets the requirements of Section 3 of the Chemical Purchasing Policy.
5. Ensure that materials transparency information is accessible and shared with all occupants as outlined in Section 4 of the Chemical Purchasing Policy.
6. Share the policy with all tenants through a minimum of one of the following methods:
   • Relevant leases or a tenant manual
   • A digital platform, such as a website, digital application, or display screen in common areas
   • Communication material, such as notification emails or newsletters.

Retail

1. Establish and implement a chemical purchasing policy that is at a minimum as rigorous as the Fitwel Chemical Purchasing Policy.

The Fitwel Chemical Purchasing Policy can be found here. 

2. Ensure the policy applies to all chemical products and materials used and purchased within the tenant space, including chemical products and materials used within tenant space that are purchased by building management.
3. Ensure that all chemical products and materials procured and used within the tenant space(s) meet the product standards requirements of Section 2 of the Chemical Purchasing Policy.
4. Implement an inventory and purchasing plan for all chemical products and materials that meets the requirements of Section 3 of the Chemical Purchasing Policy.
5. Ensure that materials transparency information is accessible and shared with all occupants as outlined in Section 4 of the Chemical Purchasing Policy.

Compliance Documentation

One document type may be used to demonstrate compliance with more than one requirement and documentation may be uploaded separately or as one file. Provide the below to demonstrate compliance with each requirement:

Chemical Purchasing Policy (Full Credit):

Design Pathway

Multi-Tenant Retail

1. Upload the chemical purchasing policy that will be implemented.
2. Check box to certify that the implemented policy will apply to all purchases made by the building owner or management within the building.
3. Check box to certify that all chemical products and materials procured and used within the building will meet the product standards requirements of Section 2 of the Chemical Purchasing Policy.
4. Check box to certify that an inventory and purchasing plan for all chemical products and materials that meets the requirements of Section 3 of the Chemical Purchasing Policy will be implemented.
5. Check box to certify that materials transparency information as outlined in Section 4 of the Chemical Purchasing Policy will be accessible to and shared with all occupants.
6. Check box(es) to certify that the chemical purchasing policy will be shared with all tenants through the following methods (select all that apply):
   • Relevant tenant lease or manual
   • A digital platform, such as a website, digital application, or display screen in common areas
     
   • Communication material, such as notification emails or newsletters

Retail

1. Upload the chemical purchasing policy that will be implemented.
2. Check box to certify that the implemented policy will apply to all chemical products and materials used and purchased within the tenant space, including chemical products and materials used within tenant space that are purchased by building management.
3. Check box to certify that all chemical products and materials procured and used within the tenant space will meet the product standards requirements of Section 2 of the Chemical Purchasing Policy.
4. Check box to certify that an inventory and purchasing plan for all chemical products and materials that meets the requirements of Section 3 of the Chemical Purchasing Policy will be implemented.
5. Check box to certify that materials transparency information as outlined in Section 4 of the Chemical Purchasing Policy will be accessible to and shared with all occupants.

Built Pathway

Multi-Tenant Retail

1. Upload the chemical purchasing policy that is implemented.
2. Check box to certify that the implemented policy applies to all purchases made by the building owner or management within the building.
3. Check box to certify that all chemical products and materials procured and used within the building meet the product standards requirements of Section 2 of the Chemical Purchasing Policy.
4. Check box to certify that an inventory and purchasing plan for all chemical products and materials that meets the requirements of Section 3 of the Chemical Purchasing Policy is implemented.
5. Check box to certify that materials transparency information as outlined in Section 4 of the Chemical Purchasing Policy is accessible to and shared with all occupants.
6. Check box(es) to certify that the chemical purchasing policy is shared with all tenants through the following methods (select all that apply):
   • Relevant tenant lease or manual
   • A digital platform, such as a website, digital application, or display screen in common areas
     
   • Communication material, such as notification emails or newsletters
7. Upload a copy of the materials that are shared with all tenants.

Retail

1. Upload the chemical purchasing policy that is implemented.
2. Check box to certify that the implemented policy applies to all chemical products and materials used and purchased within the tenant space, including chemical products and materials used within tenant space that are purchased by building management.
3. Check box to certify that all chemical products and materials procured and used within the tenant space meet the product standards requirements of Section 2 of the Chemical Purchasing Policy.
4. Check box to certify that an inventory and purchasing plan for all chemical products and materials that meets the requirements of Section 3 of the Chemical Purchasing Policy is implemented.
5. Check box to certify that materials transparency information as outlined in Section 4 of the Chemical Purchasing Policy is accessible to and shared with all occupants.