05. Employee Spaces - Workstation Ergonomics

Provide occupants with ergonomic workstations

Rationale: Providing access to adjustable and ergonomic accommodations accompanied by occupant education promotes physical activity and alleviates musculoskeletal disorders, which reduces levels of physical and psychological workplace stress.

Requirements

Demonstrate compliance with one of the options below:

Option 1 - Ergonomic Workstations (Full Credit):

Demonstrate compliance with all of the following requirements:

1. Provide a minimum of three qualifying ergonomic workstation supplies at 51% of regularly occupied workstations.
   • • Qualifying ergonomic workstation supplies may include but are not limited to the following:
       • • convertible sit-stand desks
         • chairs with lumbar support
         • adjustable seats
         • adjustable mouse and keyboards
         • height-, angle-, and position-adjustable computer monitors
         • workstation footrests
         • fatigue standing mats.

2. Provide personal access to qualifying ergonomic workstation supplies free of charge upon request for all full- and part-time employees and staff.
3. Provide educational material specifying the health benefits of ergonomic workstations to all full- and part-time employees and staff through a minimum of one of the following methods:

• • • a digital platform, such as a website, digital application, or display screen in common areas
    • communication material, such as notification emails or newsletters.

Sample educational information on the health benefits of ergonomic workstations can be found here: https://www.osha.gov/etools/computer-workstations

Option 2 - Shared Ergonomic Workstation (Partial Credit):

The project may achieve partial credit by demonstrating compliance with all of the following requirements:

1. Provide a minimum of one shared workstation that includes three qualifying ergonomic workstation supplies that can be reserved for use by all full- and part-time employees and staff free of charge.
   1. • Qualifying ergonomic workstation supplies may include but are not limited to the following:
        • • convertible sit-stand desks
          • chairs with lumbar support
          • adjustable seats
          • adjustable mouse and keyboards
          • height-, angle-, and position-adjustable computer monitors
          • workstation footrests
          • fatigue standing mats.

2. Ensure the shared ergonomic workstation(s) can be reserved for use free of charge by all full- and part-time employees and staff through one of the following:

• • • online booking system
    • email reservation
    • sign-up sheet.

3. Provide access to personal qualifying ergonomic workstation supplies free of charge upon request for all full- and part-time employees and staff.
4. Provide educational material specifying the health benefits of ergonomic workstations to all full- and part-time employees and staff within tenant space through a minimum of one of the following methods:

• • • a digital platform, such as a website, digital application, or display screen in common areas
    • communication material, such as notification emails or newsletters.

Sample educational information on the health benefits of ergonomic workstations can be found here: https://www.osha.gov/etools/computer-workstations

Compliance Documentation

Design

Option 1

Requirement 1

• Text box to input the anticipated number of regularly occupied workstations
• Text box to input the number of workstations that will include qualifying ergonomic workstation supplies
• Upload design drawings or specifications of the planned ergonomic workstation supplies that will be provided.

Requirement 2

• Checkbox to certify that ergonomic workstation supplies will be provided free of charge upon request for all full- and part-time employees and staff.

Requirement 3

• Upload a copy of the educational materials that will be shared with all full- and part-time employees and staff.
• Checkbox to certify that the educational materials will be shared with all full- and part-time employees and staff.

Option 2

Requirement 1

• Checkbox to certify that one shared workstation that includes three qualifying ergonomic workstation supplies will be provided and can be reserved for use by all full- and part-time employees and staff.
• Upload annotated design drawings or specifications of the planned ergonomic workstation supplies that will be provided.

Requirement 2

• Checkbox to certify that the shared ergonomic workstation(s) can be reserved for use free of charge by all full- and part-time employees and staff through one of the following (select all that apply):
  • • online booking system
    • email reservation
    • sign-up sheet

Requirement 3

• Checkbox to certify that ergonomic workstation supplies will be provided free of charge upon request for all full- and part-time employees and staff.

Requirement 4

• Upload a copy of the educational materials that will be shared with all full- and part-time employees and staff.
• Checkbox to certify that the educational materials will be shared with all full- and part-time employees and staff.

Built

Option 1

Requirement 1

• Text box to input the number of regularly occupied workstations
• Text box to input the number of ergonomic workstation supplies that are provided
• Upload an annotated photograph(s) of the ergonomic workstation supplies.

Requirement 2

• Checkbox to certify that personal ergonomic workstation supplies are provided free of charge upon request for all full- and part-time employees and staff.

Requirement 3

• Upload a copy of the educational materials that are shared with all full- and part-time employees and staff.
• Checkbox to certify that the educational materials are shared with all full- and part-time employees and staff.

Option 2

Requirement 1

• Checkbox to certify that one shared workstation that includes three qualifying ergonomic workstation supplies is provided and can be reserved for use by all full- and part-time employees and staff.
• Upload annotated photographs or specifications of the ergonomic workstation supplies that are provided.

Requirement 2

• Checkbox to certify that the shared ergonomic workstation(s) can be reserved for use free of charge by all full- and part-time employees and staff through one of the following (select all that apply):
  • • online booking system
    • email reservation
    • sign-up sheet

Requirement 3

• Checkbox to certify that personal ergonomic workstation supplies are provided free of charge upon request for all full- and part-time employees and staff.

Requirement 4

• Upload a copy of the educational materials that are shared with all full- and part-time employees and staff.
• Checkbox to certify that the educational materials are shared with all full- and part-time employees and staff.